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Apr 012013

1Some of the little utilities which come with Enterprise Vault are really quite powerful and useful. Take the EVSPShortcutManager utility, for example. This utility was introduced in Enterprise Vault 9.0.1 and runs on the SharePoint server, rather than the more normal location of the Enterprise Vault server. So what does it do? Read on for more details…

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May 062011

I got asked about this the other day :

“What is a seamless shortcut?”

First of all it is referring to a shortcut in Sharepoint.  When Enterprise Vault archiving for Sharepoint first came about, once archived, an item was replaced by a HTML reference.  This was fairly unsophisticated, and broke some bits of Sharepoint functionality – like document routing, and the icon being different etc.

In Enterprise Vault 8 Service Pack 3 seamless shortcuts were introduced.  What happens now is that when an item is archived, the original file “appears” to be left behind.  In fact there are one or two properties added to it, and the bulk of the item is removed.  There is an Enterprise Vault HTTP module which “understands” these properties, and once interfaced with Sharepoint means that when a user clicks on a seamless shortcut, the data is retrieved from Enterprise Vault, and given back to the Sharepoint client.

Seamless Shortcuts are obviously FAR better, as they look the same as the original item (icons etc) only smaller, and they don’t break any document routing functionality.  In addition if Sharepoint indexing is enabled it can index the full content of the items still, which is pretty handy (the items are retrieved from Enterprise Vault, temporarily, just like a user retrieving an item)

May 042011

It has to be said we don’t get MANY Sharepoint Archiving escalations in to Engineering, well, we didn’t before the beginning of this year.  We now seem to get a reasonable number, and some issues are really interesting.

One that I worked on a little while ago eventually led to a 9.0.2 hotfix, see below for the reference.  The issue is that over a period of time, in some installations of EV/Sharepoint, retrieval of archived items would just stop.  It can be brought on by end-users, or by Sharepoint indexing (if the indexing touches archived items).

It boiled down to handled of objects, and the freeing up of them at the end of their usage (or rather not freeing them up in this case).

So if you have Sharepoint 64 bit, and are archiving Sharepoint with Enterprise Vault you will get this issue, and previous versions to 9.0.2 are also affected.  The fix is straight forward, but it’s a binary change, and the hotfix is only available for post 9.0.2.